Summary: Do I Need to Backup Office 365? If this is your concern, then you have reached the right post. As in this article, we are going to discuss step by step process to answer this query.
There is no doubt that Office 365 is a robust and highly capable cloud platform. Also, it satisfies the need of many organizations. However, are you sure your data is completely secure in Office 365? What if unfortunately the computer systems of your company get hacked? Can you risk losing all your important emails in Outlook in a blink of an eye?
If you can relate to the above questions and you are uncertain about the answers. Then keep on reading the article. As you will certainly find the importance of backing up Office 365 mailbox data.
According to the opinion of hundreds of IT experts across the globe, Office 365 is open to many vulnerabilities. Hence, they suggest taking a backup before it gets too late!
Let’s first discuss the importance of taking a backup of your important files.
Why Do I Need to Backup Office 365 Data Locally??
There are many common misconceptions are roaming that Microsoft will protect all your data. And, they forget to read their service agreement that states, Microsoft is not liable for data loss due to any disruption or outage.
Hence, you are responsible for your own data. If you will go through the shared responsibility model of Office 365, then you will better understand your share of duty.
Secondly, if you are aware of cyberattacks then you must have heard of a ‘Ransomware attack’. This attack is very much popular in targeting organizations. Due to a lack of knowledge about these attacks, employees unknowingly click on malicious links. As a result, along with the system their Office 365 account also gets infected.
Sometimes due to manual error, people accidentally delete their important emails from Outlook 365. If it’s soft delete then that’s recoverable but if it’s a hard delete then you will lose your important data.
Another reason for taking backup of Office 365 is to secure important emails, documents, etc from ‘Brute force attack’. Here, an intruder may gain the access to your Microsoft account by trying different combinations of passwords.
Also, every tech giant including Microsoft conducts server maintenance for their better functionality. Hence, during the downtime, you will not be able to access the cloud-based services.
To avoid such clumsy situations you can keep a softcopy of important folders for your reference.
Hence, after reading the above unfortunate possibilities, you should give it a thought to take back up your important emails and information.
However, mostly many people are not huge fans of taking backups because they are not aware of a convenient method. If you are also one of them then do not worry. As you are going to be pleased to find such a suitable approach.
How Can You Efficiently Take Backup of Office 365?
Microsoft does offer to locally take backup of your Outlook 365 data. However, the process is quite complex and time-consuming to perform.
Hence, it is recommended by many IT experts to backup using trustworthy software i.e. Secured & Reliable Office 365 Backup Tool.
The below step-by-step guide will solve all your backup-related challenges.
Step-1: Open and launch the software. Then in the ‘Set up’ section, choose ‘Office 365’ and ‘Outlook’ as the source and destination respectively.
Step-2: Tick the checkbox ‘Email’, ‘Contact’, ‘Calendar’ under the ‘Workload Selection’
Step-3: Then use the ‘Date-range Filter’ to perform a selective backup from a specific date range.
Step-4: Next, go to the ‘Source’ section and enter the ‘Admin Email’. Further, fill in the ‘Application ID’ created during the time of project creation.
Step-5: After that, validate the ‘source user permission’ then click on ‘Next’. This will look like below.
Step-6: Now, go to the ‘Destination’ tab and browse the ‘Backup folder path’
Step-7: Then you have to again validate it and click on the ‘Next’ button. The window will look like below.
Step-8: Next, in the ‘Users’ tab, click on ‘fetch users’ and select a list of users.
Step-9: After that, you need to validate and you will view the window as shown below.
Step-10: Finally, click on the ‘Start Backup’ option to begin the process.
Now, as we answered your query i.e. “do I need to backup Office 365?” you must have understood the backup process to save all your important documents, emails, etc securely.
Nevertheless, many IT personnel have some common queries when they are thinking about taking Office 365 backup.
Let’s have a look at the same.
Commonly Asked Queries
- Do we have to pay extra charges if we want to take the backup of Office 365?
Well, it depends on the number of mailboxes you want to take the backup.
- Is there any best practice of backing up the Office 365 data?
Yes, simply refer to the given link to find the best practice to backup Office 365 data.
- How often do I need to backup Office 365?
According to your email flow, you may decide the frequency of taking back up.
Must Read: If you want to migrate your data to cloud platforms then you should use the Top Rated, Quick & Secure Cloud to Coud Migration Tool.