OCR Technology

OCR technology is a reference to software that is able to convert printed or written letters into digital format. It’s among the key technologies behind many products, but seldom give the attention it merits.

OCR technology – The computer with the intelligent

We encounter text-based documents throughout our lives, from sending out work emails and signing a contract for employment.

Most of them are digitally on smartphones, laptops, or even in the cloud. However, some hard copies printed or written by hand, for example.

This is a significant disconnect and creates an unique problem — although the information contained in digital documents is able to be read by and utilized by computers, this isn’t necessarily the case with physical text.

Photographing the document using cameras or a flatbed scanner won’t assist since it only produces an image that computers can display, reproduce , or edit, but it doesn’t understand.

To allow computers to understand the image, the device must have the ability to see it and identify the abstract shapes that we call numerals and letters — in other words, it will have to be able to comprehend and process the data in a way that is efficient.

We chose to utilize OCR technology

The most well-known applications for OCR is data entry.

Since computers first came into existence People have been looking for ways to make them to do boring jobs , and data entry is among the most effective examples.

Manually entering information in a computer could take an enormous amount of time particularly when you need to perform it on a regular basis, such as when you’re processing expense claims. However, almost everyone who utilizes computers at work must complete it occasionally regardless of whether it’s copying data onto spreadsheets, transferring data into an Excel sheet, or transcribing interviews notes or filling in the expense form.

We enjoyed the advantage of being able to use a blank sheet of paper, so we decided to select the most efficient technology to build our application, with OCR being an unquestionable “must-have” to manage expenses.

Why do people need to enter information from receipts that are physically held? Why should they need to keep the physical receipt? It just didn’t make sense. This is where OCR was able to help us change the way expenses claims are processed and submitted.

Advantages offered by AI-based OCR Systems

OCR technology provides a wide range of advantages to its users. The most significant benefits of OCR are as follows:

Increased accuracy

A software-based system for optical character recognition removes human errors. Therefore, we can be guaranteed of accuracy in information and accurate text. A higher level of accuracy results in less complaints about recalls of products and greater satisfaction of the consumer. OCR helps industries detect counterfeit products and stop them from into the chain of supply.

Cost optimization

Automating the process of verifying and recognizing text, OCR solutions minimize the associated costs of labor. The technology doesn’t require lots of resources. This lowers processing costs and thus reduces the total cost of an organization.

Automates data entry into ERP software

If you are frequently missing information or gather inaccurate data during the process of data entry The final result is partially ineffective. The best OCR software can help automate the error-prone task of reading documents , such as invoices and transferring accurate information in to ERP software.

Conformity to government regulations

Industries like FMCG, F&B, and Pharma must follow strict regulations from the government. A few of these standards are cosmetic fit ability, safety of packaging as well as informative text for the consumer. OCR technology can help these industries comply with these guidelines.

Increased customer satisfaction

The accessibility of important searchable information to customers ensures greater satisfaction and a more enjoyable customer experience.

Enhanced productivity

Being able to easily track every product. It goes through the production line results in an unhurried environment for employees. OCR solutions also eliminate the manual tasks involved and allow employees to focus on projects. One who are more important and, consequently increasing the efficiency of the company.


This blog entry learned the aspects and limitations of OCR technology. We firstly, we learned about the evolution of OCR over time. As well as the various types of OCR technology used in industry. We also understood the distinctions between rules-based OCR or AI-based OCR. Also why the current AI-based OCR solutions offer advantages over traditional alternatives. Then, we talked about the challenges that OCR faces in the world of industry. We also discussed the advantages of OCR and its many uses.


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